Forms, Policies + Resources

Welcome | Gibbs College | Students | Faculty/Staff | Finances | Facilities & IT

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MS Excel documents will open in Google Drive. To download, click File > Download > Microsoft Excel (.xlsx)

• Explore Our Community (Tours & Information about Gibbs, OU, Norman, and Oklahoma)
• Youth Protection Policy
• OU Faculty Resources & Support (Including OU Research, Teaching, Community Engagement, Travel Study, and Funding Support)
• New Employee Forms and Orientation
• University of Oklahoma Policy and Procedures Manual

BYLAWS/GOVERNANCE

• College of Architecture Bylaws
• Creating_Making Lab—Information Technology Committee Bylaws
• Graduate Programs Council Bylaws
• Travel Study Committee Bylaws

COMMUNICATIONS

• News/Events Submission Form
• Website Update Request Form

EMERGENCIES

• Emergency Procedures – COA 
• Emergency Preparedness – OU 
• Emergency Support Funding Application (Sooners Helping Sooners)

PRIORITIES

• Gibbs College Strategic Plan

GENERAL

• Absence from Campus/Class Request Form
• Faculty Class Attendance Policy 
• Travel Authorization Form 
• Affiliate Faculty Application (Qualtrics Form) 

DEVELOPMENT & EVALUATION

• Annual Faculty Evaluation Criteria
• Annual Faculty Evaluation Worksheet
• Annual Faculty Evaluation Process and Timeline
• Faculty Load Management Policy 
• Progress Toward Tenure Letter Guidelines 
• Promotion and Tenure 
• Third Year Review Guidelines 
• Third Year Review Form 
• University Faculty Mentoring Program 

TEACHING

• OU Center for Faculty Excellence (CFE) Teaching Resources
• Generative AI at the University (CFE Canvas Module, OU log-in required to enroll)

RESEARCH

• Division of Architecture Gibbs Research Fellowship in Architecture 
• Division of Architecture Publication Incentive Program 
• Faculty Travel Assistance Program (VPRP) 
• Program for Research Enhancement Policy 
• Research Dissemination Award Travel Policy & Request Form

ACTIVITIES

• Gibbs Design Activism Awards 
• Independent Study Request Form (for graduate & undergraduate students; to be completed in advance of enrolling for directed readings, special studies, mentored research and Honors research classes) 
• Student Competition Team Policy 
• Student Handbook – Gibbs College 
• Student Handbook – Gibbs College PhD Students 
• Student Handbook – Univ. of Oklahoma

CONDUCT & APPEALS

• Academic Appeal Process – College of Architecture 
• Academic Appeal Process – University of Oklahoma 
• Classroom Culture Policy 
• Space Use and Conduct Policies 
• Student Organizations Policy 

TRAVEL STUDY

• Student Travel Policy 
• Instructor Travel Registration Link
• Participant Contact Information (MS Excel) 
• Waiver and Release 
• Student Payments and Deposits for International Programs Policy 
• Research Dissemination Award Travel Policy & Request Form 
• Medical Information Form 

FACILITIES

• Building Use Policy 
• Creating-Making Lab Faculty Use Policy 
• Creating-Making Lab Request Form 
• Creating-Making Lab Safety Manual 
• Gallery Usage Checklist 
• Gould Hall Floor Plans
• Room Scheduling Procedure and Key 
• Space Use and Conduct Policies 
• University Space Management Policy

TECHNOLOGY

• College of Architecture Technology Resources
• Student Technology Policy
• Centroform Machine Manual
• Laser Lab Checklist 
• Laser Cut from AutoCAD 
  
• Request for RemotePC
• Sign up for Creating-Making Lab and Laser Training
• Submit an IT Request
• Zoom Delegation Policy